Electronic submission of cost proposal information is required to reduce the overhead in processing the proposals.

RPS comes in two flavors: a WWW version(but only for browsers that support Forms) and an e-mail server. Either version may be used to submit the proposal forms and justification.

WWW version:

The blue triangles (left side of first RPS page) toggle between a collapsed page (the initial appearance) and an expanded page.

Remember: the WWW version is stateless, which means nothing is done with the entries you have supplied UNTIL you, the user, carry out an action (such as saving the form). Be certain to save your form entries often. You can save the html file to your local disk and reload it.

General Instructions for WWW RPS:

1. Enter the proposal data into the RPS form.
2. Save the proposal data often! For this, use the Save button on the RPS form. The form will be saved as an HTML file on a disk at the user's site so it can be re-loaded at any time.
3. Verify the proposal data for completeness and accuracy. For this, use the Verify button on the RPS form.
4. Save the 'verified' proposal data to a local disk. For this, use the Save button on the RPS form.
5. Submit the proposal to the SAO/Chandra X-ray Center. For this, use the Submit button on the RPS form which will only appear once the proposal has been successfully verified. Pressing this button should be done only once per proposal.
6. Save a hardcopy of the proposal. You will need to mail signed hard copies of the proposal. Keep a copy for your records. Use the PDF button to obtain the hardcopy.
7. Seven(7) signed hard copies of the proposal are still required. However, you may also upload the budget justification (as a PDF file) to the Chandra X-ray Center. You may use the Budget Justification button on the RPS form -or- use the ftp instructions below.
   
   
   • File naming conventions for Proposal PDF files.
     nnnnnnnn_flast_bj.pdf (budget justification)
     Where:

       nnnnnnnn = 8 digit proposal number 
       f        = initial of first name
       last     = last name
       

     The proposal number is the science proposal number of this Cost Proposal.
     
     

   • FTP Instructions:

       >ftp cxc.harvard.edu
     
       Name: anonymous
       Password: your_email_address
     
       ftp> cd /pub/rps
       ftp> bin
       ftp> put nnnnnnnn_flast_bj.pdf   
       ftp> quit
     
       

     Note: Users will not be able to see what they have submitted through the FTP port. The permissions have been set so that the anonymous user can only "put" a file. Users do not have permission to overwrite existing files. If you have made an error that you discovered after submission, you can re-submit provided that you use a new name and that you contact the CXC through the HelpDesk link on the main Chandra WWW page (http://cxc.harvard.edu) or through email at cxchelp@head-cfa.harvard.edu .

E-mail server:

<BEGIN>
<OPTION=HELP>
<END>

The response will be an ASCII file of instructions (about 1 page in length) that describes how to construct a mail file to obtain a blank version of the parameter_field_name: answer file, how to obtain a LaTeX version of the proposal forms, how to verify your entered answers, and how to submit the final version of the forms.

The Chandra X-Ray Center (CXC) is operated for NASA by the Smithsonian Astrophysical Observatory. 60 Garden Street, Cambridge, MA 02138 USA.    Email: cxcweb@head.cfa.harvard.edu Smithsonian Institution, Copyright © 1998-2004. All rights reserved.

Last modified: 02/10/06