Specific Help for Chandra Cost Proposal Submission
Cost Proposal requirements can be found in the Summary of Requirements for GO Stage-2 Cost Proposal Submission at http://www.cfa.harvard.edu/sp/policies/CPSR.html.
Additional Cost Proposal submission details can be found in the
Call for Proposals Chapter 8:
http://cxc.harvard.edu/proposer/CfP/.
The Stage 2 Cost Proposal deadline (for both hardcopy and electronic
submissions) is 6 p.m. EDT on September 17, 2013. Late proposals may not
be accepted. We recommend submission well before the deadline to avoid
last minute problems.
RPS provides a facility for filling the Chandra Cost Proposal form.
Electronic submission of the Cost Proposal form is required.
The budget justification and other material can also
be electronically submitted as a PDF file.
After electronic submission of the Cover Page and Budget Form, the
user should use the PDF button to obtain a hardcopy of
the submitted form. This file should be saved and
used for the hardcopy submission that must be signed by the Institution's
authorized signatory and submitted to the SAO Subawards Section.
A short description of each RPS form button (alphabetic order)
- HelpDesk - opens a sub-window for sending questions, comments, etc.
to Chandra X-Ray Center
- LaTeX - obtain the LaTeX version; save after receipt (blank forms may
be obtained by using the LaTeX button BEFORE entering any information
into the form)
- PDF - obtain the PDF version; save after receipt
- Reload - reload a previously saved HTML form (not available on more recent browsers) .
For more recent browsers, you may just use the Browser's Open function.
- Save - save the values entered in the form boxes as HTML.
Do not use the save option from your browser window.
- Submit RPS Form - submit the electronic version to the proposal database.
This should be used as the next-to-LAST step. The submit button
will not appear on the form until after the proposal has been
'verified' successfully.
- Budget Justification - submit the budget justification (PostScript/PDF file). The
user should *not* upload the justification until the forms have
been submitted.
- Verify - send the electronic version for verification.
After successful verification, the 'Submit' button will be displayed.
General instructions for WWW RPS:
- Enter the proposal data into the RPS form.
- Save the proposal data often! For this, use the Save
button on the RPS
form. The form will be saved as an HTML file on a disk at the user's site
so it can be re-loaded at any time.
- Verify the proposal data for completeness and accuracy. For this, use the
Verify button on the RPS form.
- Save the 'verified' proposal data to a local disk. For this, use the
Save button on the RPS form.
- Submit the proposal to the SAO/Chandra X-ray Center. For this, use the
Submit RPS Form button on
the RPS form which will only appear once the proposal has been successfully
verified. Pressing this button should be done only once per proposal.
- Save a hardcopy of the proposal. You will need to mail a signed hard
copy of the proposal. Keep a copy for your records. Use the
PDF button to obtain the hardcopy.
- Finally, you may optionally choose to electronically submit your budget justification
file(s). Up to 2 files may be transferred using the Budget Justification
button.
Detailed Instructions
Detailed instructions for the preparation of the Cost Proposal Cover Page can be found at:
http://cfa-www.harvard.edu/sp/forms/CP_Cover_Instruct.html
Detailed instructions for preparation of the Budget Form and the Budget Justification
can be found at:
http://cfa-www.harvard.edu/sp/forms/Budget_Instruct.html
- Electronic submission of RPS Form using the 'Submit' button
(Required)
- Chandra Cost Proposal Cover Page signed by Authorized Signatory
(Required)
- Chandra Cost Proposal Budget Page
(Required)
- Budget Justification/Narrative
(Required)
- Equipment Certification/Approval $5K or greater (if applicable)
- Current/Pending Support
(Required - If none, negative report is required)
- Copy of Federally Negotiated IDC Rate Agreement
(Required - exception NASA)
- Assurance of Compliance with China Funding Restrictions
(Required)
- Signed, hardcopy submission of Cost Proposal.
(Required)
Note: Proprietary documents must clearly be marked "Proprietary"
RPS was written at the HEASARC and
modifications to support Chandra were made at the CXC.
Last modified:
Wednesday, 12-Dec-2012 14:09:31 EST
